Country: Somalia
Closing date: 05 Sep 2018
About SRDA:
Somali Relief and Development Action (SRDA) is a vibrant, non-profit, non- political national organization committed to helping the vulnerable members of the community through humanitarian aid programming. Responding to drought, famine and conflict in Somalia, SRDA helps communities transform from crisis to recovery and transition them to long term development through integrated programming. Working in South Central, Punt land and Somaliland, SRDA has reached more 2,600,000 beneficiaries through integrated humanitarian programs from 2013-2018.
Supporting vulnerable IDPs, Returnees, Refugees and Host community by providing free clean and safe water, Health and Nutrition, Food Security and Protection, SRDA is working with UNICEF, WFP, FAO and IOM and World Vision in reaching the most vulnerable with timely and effect humanitarian interventions.
Job Summary:
The Finance and Administration Officer will be based in Burhakaba district of Bay region. She/he establishes and maintains efficient administrative systems and procedures as well as control mechanisms to support the smooth running of the operations and ensure compliance with SRDA administrative, human resources and financial rules and procedures.
The incumbent manages the day to day human, financial and administrative resources of the project team; conducts regular checks of the internal controls, leads the preparation of the monthly accounts closure of the operation, ensuring that disbursements are made in accordance with the administrative budget and SRDA’s financial guidelines Administration and implementation of program and operational financial services
Main Responsibility
- With support from the program team Finance / Admin Officer, ensure efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, and ensuring production of appropriate financial reports for internal and external stakeholders).
- Regularly review with Project managers, in line with, the Project Delivery Status Reports and investigate any overspend and take immediate corrective action;
- With support from each implementing partner Finance /Admin Officer, ensure efficient financial monitoring and reporting (including monitoring expenses and, reviewing while upgrading existing procedures, and ensuring production of appropriate financial reports for internal and external stakeholders).
- With project managers, provide information/guidance to the Finance Manager on routine implementation of project. Keep track of an appropriate & timely use of financial resources;
- Implement control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status (budget follow-up). Track and report on program and operational financial resources;
- Collect monthly Bank Statement, Collect Bank Account General Leger for the respective month, Reconcile and identify outstanding cheques, payments and deductions, Prepare Bank Reconciliation, Present for checking and approval, Follow up clearance of outstanding items of bank reconciliation
- Ensure payrolls/JVs., PVs. are signed and filed, Ascertain payment vouchers supporting documents are complete and filed
- Support the orientation of new staff (national and international) by ensuring up-to-date written information, appropriate training, and introductory meetings with relevant staff
- Identify appropriate training opportunities to enable all staff to broaden and develop their professional skills – both internal and external, formal and informal;
- Manage, administer and revise the organization local staff payroll and prepare it ready for all concerned department to have it revise and approve;
- Ensure personnel files for national staff are updated on a routine basis and kept confidential;
- In consultations with the program team develop a leave plan, and ensure that leave is recorded accurately for each employee;
- Ensure travel arrangements for all staff and visitors.
- Follow up the movement of the vehicles and its related maintenances in timely manner and ensure proper utilization, maintenance and follow up
- Ensuring proper arrangements of travel and accommodation of guests, partners and third party monitors
Qualifications and Experience Requirements:
- Preferably degree in accounting, Business Administration or a related field or relevant field experience;
- Previous experience with the reputable National NGOs or International NGO is an asset
- Proficiency in Computer is A MUST
- 3 to 5 years’ experience in a similar position, with proven skills in administration and human resource management;
- Ability to work both independently and as a team member;
- Proven ability to lead team is a priority
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This is a field based position in Burhakaba district of Bay region, Somalia, and requires up to 50% travel to the project sites.
SRDA staff represent the agency both in and out of work in wherever they are. Staff are expected to conduct themselves in a professional manner and respect country laws, culture and agency’s policies, procedures and values all the times.
How to apply:
If you think you qualify for the position, please send your application letter together with curriculum vitae, names and contacts of three referees, to: recruitment@srdaorganization.org. Indicate Finance and Administration Officer; as subject line when applying by email. Deadline 5th September 2018.
Only shortlisted candidates will be contacted. SRDA is an equal opportunity employer. Female candidate are highly encourage to apply