Country: Somalia
Closing date: 05 Mar 2018
TERMS OF REFERENCE
Vacancy reference no.:
VAC-1400
Position:
Project Assistant
Place of performance:
Mogadishu, Somalia
Contract duration:
up to 6 months (@21.75days/month)
Starting date:
15-Mar-2018
OVERVIEW OF CTG GLOBAL
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
OVERVIEW OF THE POSITION
Under the overall guidance of the Chief of Mission, overall supervision of the Program Manager-Migrant Assistance Division (MAD)) and the direct supervision of the Program Officer- MAD, the project assistant will be responsible for supporting the implementation, monitoring of and reporting on the project entitled “The Facility on Sustainable and Dignified Return and Reintegration”. The project is in support of the Khartoum Process countries in order to facilitate orderly, safe, regular and responsible migration management through the development and implementation of rights-based, development-based and sustainable return and reintegration policies. Main activities will include: (i) Increasing the capacities of partner countries and relevant stakeholders to develop and strengthen return and reintegration policies and processes; (ii) Facilitating Assisted Voluntary Return and Reintegration processes amongst partner countries along main migration routes; and (iii) Facilitating economic, social, psycho-social and legal support to reintegration of returnees.
He/she is responsible for activities targeting returning migrants, their families and host communities assisted under the framework of the project’s and AVRR programme, government and non-government actors responding to the issues in Somalia.
GENERAL FUNCTIONS
Role objective:
The incumbent is responsible for activities targeting returning migrants, their families and host communities assisted under the framework of the project’s and IOM’s AVRR programme, government and non-government actors responding to the issues in Somalia.
Expected output:
Liaise, as instructed, with other missions worldwide in organizing Assisted Voluntary Return (AVR) assistance to Somalia Nationals living abroad but unable to stay in host countries and are willing to return to Somalia.
Arrange the logistical & operational activities/preparations needed for the AVRR of identified applicants/returnees
Assist the senior project assistant in Mogadishu with liaising with the local Immigration authorities to submit clearance requests for AVRR applicants’ re-entry in to Somalia and closely follow-up to secure the clearance/approvals.
Assist the Programme Officer and senior project assistant in setting up reintegration procedures, forms and database for the returning migrants.
Contacting applicants for the AVRR assistance in host countries and conduct interviews to verify family and clan links and support means and ensures same with applicant’s contacts (including clan leaders, identified family or clan members) in Somalia.
Providing reception assistance to returnees including at the federal member states airports and assist in the provision of onward transportation (OTA )to the returnees’ final destination (home), and if security allows, accompany the returnees to the areas of origin as necessary.
Assist in the planning and implementation of the post arrival reintegration assistances targeting the returnees and their families as well as targeting and implementation of livelihoods support activities that will benefit host communities of return (including by checking and prepare relevant documents in the reintegration process, in coordination with relevant government authorities and private institutions).
Support in the collection, entry (digitizing and encoding in to a database), ensuring accuracy and cleanliness of data, and preparing AVRR data for further processing, analysis and reporting.
Act as the MAD Focal Point in his or her duty station and liaise with the relevant government authorities for the establishment and effective running of mechanisms of coordinated implementation of referral networks and assistances that contribute to the sustainable reintegration of returnees and assistance to host/ communities of return.
Conduct Monitoring & Evaluation on returnees assisted with their reintegration to measure progress, identify challenges faced and solutions to facilitate sustainable reintegration and prepare monitoring and follow-up reports on individual cases.
Assist returnees in planning & implementing their preferred reintegration schemes; facilitate the procurement and delivery of reintegration support packages, plan payments to service providers and vendors and ensure the goods and services procured and delivered are of good quality.
Assist in providing counseling to returnees, early identification of special needs such as literacy, dependents and health issues and ensure effective returnee referrals for extended assistance in Somalia & keep meticulous record.
Prepare regular progress updates and reports and serve as the overall focal person for migration management/migrant assistance activities in South Central Somalia coordinating with stakeholders, gathering relevant information and carrying out activities relevant to projects.
Perform any other duties as may be assigned.
Project reporting:
This position reports to the Program Manager-Migrant Assistance Division
Team management:
N/A
ESSENTIAL EXPERIENCE
Education:
§ Diploma in Economics, Management or international relations with combination of relevant training and experience in similar areas..
Work experience:
§ Minimum of 3 years of demonstrable relevant Project Management experience.
Geographical experience:
§ Minimum of 3 years of experience in Africa with local experience in Mogadishu is an advantage.
Languages:
§ Fluency in English and Somali are essential.
Key competencies:
Education
• Three years professional experience in implementation and/or monitoring of psycho-social or socio-economic development-oriented assistance programs for vulnerable groups with a Government or a non-government or international organization.
Experience
• Proven ability to establish and maintain strong working relations with relevant Government and Non-Governmental counterparts, international organizations, civil society or private sector entities.
• Experience in the area of migration, refugees and reintegration of migrants and victims of trafficking preferably in Somalia.
• Personal commitment, drive for results, flexibility, and ability to work effectively and harmoniously with colleagues from various cultures and professional background.
• Good communication, inter-personal and negotiation skills.
• Ability to work under stressful working conditions such as tight timelines and managing large group of beneficiary caseloads.
• Strong analytical, organizational and reporting skills.
• Good level of computer literacy; proficient in Microsoft Windows and MS Office applications.
Behavioural
• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of the client.
Other relevant information:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and residing in Somalia as a Somali National will be considered.
Closing Date: 05 March 2018, only shortlisted candidates will be contacted.
Posting period: 20.02.2018 – 05.03.2018.
How to apply:
Interested candidates should create a profile and apply on CTG Global careers website (click here). Please refer to the vacancy number: VAC-1400.Shortlisted candidates will be contacted for an interview.