Somalia: FINANCE & ADMINISTRATION OFFICER-GAROWE

Position: Finance & Administration Officer

Department:** FINANCE_ADMIN_HR

Direct hierarchy: Sub-Area Coordinator

Contract duration: Six Months (dependent on approval of funding)

Location: Garowe, Puntland

Starting date:** January 2018

I.Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Finance and Administration Officer position in Garowe. However this position is dependent on approval of funding.

II.Position Profile

This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in Garowe.

III.Duties and Responsibilities

Finance/ Administration

· Supervise and report on the financial flow (cash forecast) required in the office.

· Ensure proper documentation for all payments.

· Responsible for the handling of the petty cash, daily cash book and ensure efficient reporting of the balances to the Nairobi office.

· Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.

· Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.

· Ensure valid contracts of staff at the base level are kept up to date

· Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi Office.

· Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.

· Organize staff induction, management of appraisals with the line managers at the base level.

· Control and supervise the filing of staff personal folders.

· Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.

· Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.

IV.Qualifications/Skills Required

· Bachelor degree in Accounting, Business Administration, Human Resource or a related field.

· A minimum of three years relevant experience, preferably in a similar position in an NGO.

· Deep and clear understanding of humanitarian principles and activities.

· Sound understanding/experience in financial processing and management

· Excellent skills in Microsoft Word, Outlook, and Excel.

· Strong organizational skills and meticulous attention to detail.

· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

· High level of integrity and honesty.

· Fluency in Somali language is an added advantage

Qualified candidates persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to somalia.jobs@acted.org and received on or before 15th December 2017 with the subject line “APPLICATION FOR FINANCE & ADMIN OFFICER_GAROWE**”. Applications sent after the deadline will not be considered.

Please note:

· This position is contingent on the organization securing funding

· Only shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is an Equal Opportunity Employer