Somalia: Human Resources/Administration Officer - Galkayo

SCOPE OF WORK:

Under the supervision of the Field Coordinator of Galkacyo, the HR/Admin officer will support and be the focal person in various HR and admin functions for IRC Somalia Galkacyo field office, such as ensuring adherence to all personnel policies; recruitment, orientation and training for newly recruited staff and overall office administration.

The HR/Admin officer participates in maintaining and reviewing all administrative and human resource systems and procedures. S/he will ensure uniform compliance with policies and procedures at all sites and provides technical support to field based HR/Admin staff.

SPECIFIC RESPONSIBILITIES

• Implementation of policies in Galkacyo field office. Assist the FC and the senior HR/Admin officer in developing and reviewing policies/ guidelines for further presentation to the DDO/CD
• Ensure proper and adequate understanding of Somalia labor laws and IRC’s obligations and advice the FC on the same
• Manage recruitment process under the field office level including review of CVs and short listing and ensure that all recruitment has passed through reference checks, timely job offer and proper orientations for newly hired staff
• Monitor and ensure the timely preparation and payment of payroll for the MDO seconded staffs, back pay, severance and other related pays due to staff
• Monitor and ensure that all personnel documents are updated and maintained in the personnel files at the field office
• Ensure all staffs in Galkacyo have completed personnel files
• Ensure all employees database is maintained and updated
• Maintain up to date leave records for staff
• Follow up and ensure to conduct exit interviews for exiting national/ expat staff and maintain copies on the file
• Monitor and coordinate timely contract renewals, preparation of ID cards, hiring and termination letters
• Overall responsibility for office administration ensuring smooth functioning of the office and portrayal of professionalism- cleanliness, staff attendance, management of visitors
• Management of the guest house use, maintaining a record of all guests and ensuring sufficient stocking of guest house supplies
• Follow up timely procurement of office supplies and monitor reconciliation of office supplies with the warehouse report from logistics
• Assist in purchasing and selecting staff gifts, organizing fare well parties etc

REQUIREMENTS:

• University Degree/College diploma in Management, Business Administration with focus on human resource management and office administration
• At least 3 years experience with an INGO in similar roles
• Strong organizational skills, ability to operate professionally and at a pace that assists in fast tracking various HR processes and decisions
• Ability to manage demanding workload and problem solving
• Excellent computer skills, especially word, excel and power point
• Excellent in English and Somali both speaking & writing

To apply for this job click the link below:
https://chm.tbe.taleo.net/chm03/ats/careers/requisition.jsp?org=IRC&cws=1&rid=15906